Urban Retreats Garden Tour Volunteer Coordinator

The self-guided garden tour, which includes a tea, craft and plant sale, welcomed over 600 visitors and raised $28,000 in 2023 surpassing our 2022 total by $5,000. In 2020 and 2021 the tour was held virtually due to COVID-19 and raised $18,000 and $16,000 respectively. Volunteers organize and facilitate the tour and funds raised support the vital work of 1JustCity. The 2024 tour will take place in the Charleswood area on June 22, 2024.

- update and maintain current contact list of volunteers & Committee Members
(Excel spreadsheet)
- working with Garden Tour committee, help to recruit new volunteers
- update volunteer recruitment letter in late April and email to volunteers;
acknowledge responses and update spreadsheet
- send out reminder recruitment letter if required
- prepare assignments/schedule for garden hosts, plant sale, craft sale, tea and
ticket sales, and email to volunteers
- update instructions for garden hosts and email to volunteers
- compile list of names of volunteers to be entered in a prize draw
- assemble supply bag for each garden and distribute to garden hosts at the
volunteer breakfast
- provide orientation to garden hosts at the volunteer breakfast on tour day
- update volunteer Thank You letter in early July and email to the volunteers
- participate in updating volunteer job descriptions

Ability to work independently and with a team. Organized, with strong computer skills, competency in using Microsoft Word and Excel.

Contribute to services for some of the most vulnerable people in the city, experience camaraderie working with dedicated team of volunteers, hone organizational skills.

Approximately 40 to 50 hours. Bulk of the time commitment is mid-April, May, June and work can be completed on your schedule. Attend six Garden Tour Committee meetings and report on progress. Attend the event especially the morning breakfast.