Administrative & Communications Coordinator

CARE PACK Inc. is a Manitoba-based nonprofit organization dedicated to providing compassionate emotional support through operationally trained therapy dog and handler teams. We focus on supporting first responders, emergency services personnel, patients, families, bystanders, and individuals affected by emergencies and traumatic events.

We are seeking a reliable, organized, and proactive Volunteer Administrative & Communications Coordinator to support our growing organization.

This is an opportunity for someone who enjoys organization, communication, and helping a meaningful nonprofit initiative grow.

Key Responsibilities:

• Attend meetings, record accurate minutes, and prepare meeting summaries.


• Organize documents, correspondence, contact lists, and administrative records.


• Draft and send professional emails to fire departments, EMS agencies, and other community partners to arrange visits and introductions.


• Make phone calls, schedule meetings, and follow up on correspondence.


• Research potential community contacts, outreach opportunities, and organizational resources.


• Track outstanding tasks, deadlines, and follow-up activities.


• Provide general administrative assistance to the founder and directors.

Ideal Candidate:

• Strong organizational and communication skills.


• Comfortable using email, Microsoft Word, and basic computer applications.


• Able to work independently, take initiative, and follow through on tasks.


• Professional, dependable, and respectful of confidentiality.


• Previous administrative or office experience is an asset.

Time Commitment: Approximately 5-8 hours per week, with flexible scheduling and occasional meetings.

Location: Winnipeg, Manitoba, with opportunities to work remotely.

Position Type: Volunteer, non-board position.

Join CARE PACK Crew and help build an organization dedicated to bringing comfort, connection, and emotional support to those facing challenging situations.

How to Apply: Please submit a résumé and a brief introduction outlining your administrative experience, interest in CARE PACK, and general availability to info@carepackbuddies.ca.

• Strong organizational and time-management skills


• Excellent written and verbal communication skills


• Experience taking meeting minutes and maintaining accurate records


• Proficiency with email, Microsoft Word, and basic computer applications


• Comfortable making professional phone calls, coordinating appointments, and following up with contacts


• Ability to research information and maintain organized contact lists


• Self-motivated, dependable, and able to work independently


• Strong attention to detail and ability to manage multiple tasks


• Professionalism, discretion, and respect for confidentiality.

Volunteers will gain valuable experience in nonprofit administration, professional communications, meeting coordination, community outreach, and organizational development.

This opportunity provides transferable skills relevant to careers in office administration, executive assistance, nonprofit management, volunteer coordination, public relations, and community services.

Volunteers will also have the opportunity to build professional connections while contributing to a growing Manitoba nonprofit organization supporting first responders and communities.

Approximately 5-8 hours per week, with flexible scheduling. Most administrative duties can be completed remotely, with occasional attendance at meetings, either virtually or in person. Some daytime availability is preferred for communicating with emergency services and community partners. We are seeking someone interested in an ongoing volunteer commitment.

• Online Application Form Below
• Email: info@carepackbuddies.ca (Include Opportunity ID)
• Online: www.carepackbuddies.ca