Bookkeeper - Full Cycle Accounting

Position Summary

The Bookkeeper oversees all day to day financial operations, maintains accurate accounting records, and ensures compliance with federal and provincial non-profit and taxation laws. This role supports the committee/board, as well as the external financial reviewers by providing timely, transparent financial information.

Core Responsibilities

Daily & Weekly Accounting

• Transaction Processing - Record all cash receipts, vendor bills, credit card activity, and employee reimbursements.


• Accounts Payable - Enter invoices, obtain approvals, code expenses to accounts, and process payments.


• Accounts Receivable - Issue invoices, and follow up on outstanding balances.


• Bank Reconciliation - Reconcile bank, credit card, and PayPal/Stripe accounts monthly.

MonthEnd Close

• General Ledger Maintenance - Prepare journal entries (accruals, deferrals).


• Financial Statements - Produce monthly Balance Sheet and Income reports.


• Variance Analysis - Compare actuals to budget and flag unusual variances.

NonprofitSpecific Compliance

• Year-End Support - Assist external financial reviewer with tax filings and financial review.


• Internal Controls - Maintain segregation of duties, approval workflows, and documentation standards.

Annual Responsibilities

• External Financial Review Preparation - Prepare schedules, pull documentation, and liaise with external financial reviewers.


• Budget Support - Assist Treasurer in building annual budgets and cashflow forecasts.


• YearEnd Close - Complete reconciliations, review fund balances, and finalize financial statements.

Required Skills & Qualifications

• Fullcycle accounting experience (1-3 years preferred).


• Knowledge of nonprofit accounting principles.


• Proficiency with Sage, QuickBooks Online or Xero.


• High attention to detail, confidentiality, and accuracy.


• Ability to communicate financial information to nonfinancial staff.

As listed above

Experience with a small board

Time Commitment

• Board meeting attendance not required


• Review monthly financial statements with Treasurer


• Perform duties noted above, heaviest time commitment is year-end work in October, and standing order invoicing for new book mid-October through mid-December


• Estimated 5-30 hours per month (30 hours per month only for 3 months)


• Monthly stipend possible

• Online Application Form Below
• Email: timevansmassage@gmail.com (Include Opportunity ID)