Board of Director Secretary

Key Responsibilities

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  Record and distribute accurate minutes of all board meetings and AGM.



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  Prepare and circulate meeting agendas in collaboration with the President and Vice President.



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  Maintain up-to-date records of board documents, policies, and governance materials.



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  Track board member terms and attendance records.



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  Ensure compliance with HSDE Canada's by-laws and reporting requirements.



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  Manage board correspondence and official filings as needed.



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  Support the onboarding of new board members by providing necessary documentation.



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  Maintain confidentiality of all board discussions and documents.



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  Assist in organizing board meetings and AGM logistics.



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  Serve as a communication bridge between the board and organizational administration when required.

Education:

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  Post-secondary education in administration, nonprofit management, social sciences, or a related field is an asset.



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  Relevant training in governance, record management, or board operations is an advantage.



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  Skills Required



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  Excellent written and verbal communication skills



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  Strong attention to detail and accuracy in documentation



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  Ability to organize and manage records efficiently



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  Proficiency in using Microsoft Office and online document management systems



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  Understanding of nonprofit governance and board procedures



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  Ability to prepare agendas and record accurate meeting minutes



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  Strong organizational and time management skills



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  Ability to maintain confidentiality and demonstrate integrity



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  Comfortable working collaboratively within a diverse team



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  Bilingualism (English and French) is an asset



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  Experience:



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  At least 1-3 years of experience serving on a nonprofit board or in a leadership volunteer role.



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  1-3 years of experience in administrative support, record keeping, or minute-taking.



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  Familiarity with nonprofit governance structures and board procedures.



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  Experience working with diverse teams and maintaining confidentiality.



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  Proficiency in Microsoft Office, Google Workspace, and online document management tools.

Skills Gained:

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  Board governance and nonprofit leadership skills



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  Minute-taking and accurate documentation



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  Organizational and administrative management



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  Policy and procedure development



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  Effective communication and relationship building



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  Team collaboration in diverse environments



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  Use of digital tools for document management



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  Understanding of confidentiality and ethical practices

Related Careers:

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  Nonprofit Board Member



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  Administrative Coordinator



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  Governance and Policy Officer



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  Program Manager in Nonprofit Organizations



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  Executive Assistant



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  Office Manager



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  Community Development Leader

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  Approximately 4-6 hours per month, including attending and preparing for board meetings.



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  Participation in quarterly board meetings (virtual or in-person).



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  Time allocated for minute-taking, document management, and follow-up tasks.



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  Occasional participation in committee work and special meetings as required.



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  Involvement in annual general meetings and strategic planning sessions.

• Online Application Form Below
• Email: adminhsde@hsde.ca (Include Opportunity ID)