Administrative Assistant

Organization Details
Organization Name: Make Music Matter
Address: Ottawa ON  K2A 4H5
Website: http://makemusicmatter.org
Organizational Description: About Make Music Matter

Make Music Matter started with a song to sensitize youth in Rwanda about HIV/AIDS; and it became so much more. Through a partnership with the Panzi Hospital & Foundation in the Democratic Republic of the Congo, founded by Nobel Peace Prize Laureate Dr. Denis Mukwege, the Healing in Harmony program was formed. The program uses local and culturally appropriate psychosocial models to address the anxiety, depression, and PTSD that result from experiencing trauma.

Working in tandem with a trained therapist and music producer, participants begin the healing process by writing, recording, and professionally producing songs about their emotions and experiences; simultaneously engaging in therapy and developing their own musical artistry. The result is that participants emerge as confident artists and advocates who are empowered to publicly disseminate their music through local radio, television broadcasts, online streaming, social media, community concerts, and CD distribution - thus reducing stigma about sexual violence, HIV/AIDS, addictions, poverty, mental illness, displacement and more. To see more - https://vimeo.com/320773302
Volunteer Opportunity Details
Description of Duties: Terms of Reference

Make Music Matter is seeking an ADMINISTRATIVE ASSISTANT (VOLUNTEER) who is motivated by working within a dynamic, global team to help make change through music.

In this position, you will be working closely with our CEO and Chief Operating Officer. You will be working with an innovative forward-thinking dedicated team on reaching its goals - and setting new ones!

Since its creation in 2009, Make Music Matter has been run by a dedicated team of volunteers, employees and partners together with our CEO and founder, Darcy Ataman.


Specifically, the posting will entail the following:

Administration and Communications
- Support upper management by maintaining calendars, coordinating meetings, taking notes, and managing tasks
- Support internal and external communications as required to act as an initial contact for staff and partners, and in general as a gatekeeper for the CEO & Founder
- Develop a deep understanding of program content to ensure integrity and quality in all communications
- Assist with the preparation of travel plans for staff, along with the associated documentation and logistics
- Maintain and keep updated MMM's online filing system
- Perform miscellaneous administrative tasks as required

Program Support
- Assist with the administration of the Community of Practice online portal
- Provide programmatic support as required such as the preparation of documents and maintenance of grant/program calendars

Fundraising
- Maintain and keep updated all relevant contacts and funding opportunities for the organization in the existing online system
- Assist the organization in conducting online research for funding and partnering opportunities
- Support in the organization and logistics of online and live events

Other
- Participate in quarterly strategic planning/updates
- Miscellaneous administrative tasks


The ideal candidate will have the following:

- Office Administration Diploma or other Post-secondary Degree in a relevant discipline - Extensive experience working as executive assistant to upper management
- Trustworthy, loyal, responsible person with diplomacy skills
- Maintain integrity and confidentiality with sensitive information
- Professional communication skills
- Written and oral communication skills in English and French (ideally)
- Excellent attention to detail, technical savvy, and very organized
- Experience working remotely
- Experience working in the NGO sector - and a dedication to working for our cause


About Make Music Matter

Make Music Matter uses the creative process as a therapeutic tool to help empower marginalized individuals and communities. Its innovative Healing in Harmony program employs a unique blend of cognitive behavior therapy and music therapy that brings together trauma survivors with a local, trained psychologist and local music producer to write, record, and professionally produce songs about their emotions and experiences. The process helps participants to develop the potential for transformative change while building self-esteem and re-establishing their sense of identity and agency.

Songs become tools for education and awareness, helping to combat stereotypes, stigma, and shame. Music is disseminated via local radio stations, community concerts, social media, and major streaming platforms through A4A Records, a partnership with Warner Music Canada.

Make Music Matter works in 8 countries - DRC, Rwanda, Turkey, Guinea, South Africa, Uganda, Peru, and Canada. Target groups include adult, youth, and child survivors of trauma, including survivors of sexual violence, people living in poverty and conflict, displaced persons, those with mental and physical illnesses and disabilities, their caregivers, and others.

https://makemusicmatter.org


Terms of Work

Location: Remote
Duration: As agreed upon, minimum 6 months preferred.
Availability: As agreed upon, 10-15 hours per week preferred.
Compensation: Volunteer with approved administration expenses covered

If you are interested, please apply via Indeed; https://ca.indeed.com/job/administrative-assistant-0260e370a0d7a091
Skills Required: The ideal candidate will have the following:

- Office Administration Diploma or other Post-secondary Degree in a relevant discipline or equivalent experience.
- Extensive experience working as executive assistant to upper management
- Trustworthy, loyal, responsible person with diplomacy skills
- Maintain integrity and confidentiality with sensitive information
- Professional communication skills
- Written and oral communication skills in English and French (ideally)
- Excellent attention to detail, technical savvy, and very organized
- Experience working remotely
- Experience working in the NGO sector - and a dedication to working for our cause
Skills Gained/Related Careers:
Age: 18-30, 31-54, 55+
Time Commitment: Daytime, Evening
Location of volunteer opportunity: Winnipeg
Does opportunity require a criminal record check? No
Does opportunity require a child abuse registry check? No
Opportunity is available to candidates that: Are supported
Speaks French
Uses a wheelchair
Organization will provide: Evaluation
Supervision
How to Apply: Online: ca.indeed.com/job/administrative-assistant-0260e370a0d7a091
Closing Date: Apr 30, 2021