Supply Chain and Logistics Responder Volunteer

Organization Details
Organization Name: Canadian Red Cross
Address: 400 Cooper Street, Suite 8000, Ottawa, ON, K2P 2H8
Ottawa ON  K2P 2H8
Website: http://www.redcross.ca
Organizational Description: The Canadian Red Cross is part of the largest humanitarian network in the world, the International Red Cross and Red Crescent Movement. Our mission is to improve the lives of vulnerable people by mobilizing the power of humanity in Canada and around the world. Our network is vast, but our approach is simple. All Red Cross programs and activities are guided by the Fundamental Principles of Humanity, Impartiality, Neutrality, Independence, Voluntary service, Unity and Universality.
Volunteer Opportunity Details
Description of Duties: The Canadian Red Cross Society, a non-profit, humanitarian organization dedicated to helping Canadians, as well as the most vulnerable throughout the world, is seeking a Supply Chain and Logistics Responder Volunteer for the Supply Chain Management department. Reporting to the ERT (Emergency Response Team) Site Manager or SCL (Supply Chain and Logistics) Supervisor, the Responder will be responsible for various activities surrounding the management and transportation of SCL resources.

JOB SUMMARY
The Supply Chain and Logistics (SCL) Team is activated for Level 2 or higher responses, if required. The SCL Responder may provide services locally or at a field operations team level. The SCL Responder may coordinate material supplies, goods and vehicles, through established procurement, tracking, warehousing, distribution and transportation processes during a response. Reporting to the Site Manager or SCL Supervisor, the SCL Responder is involved in the team's delivery of services as assigned. There may be several service sites supported.

RESPONSIBILITIES/ACTIVITIES

Responsibility 1. Assist with SCL resources, materials, supplies and equipment required for the operation

Assess resource requirements as assigned, ensuring the appropriate SCL processes are followed
Follow procurement standard procedures as required and in accordance to the CRC Procurement Policy and the Procedures Manual and the Society Contract and Signing Authority (CASA) levels
Deliver services as assigned
Assist with the demobilization and repatriation of supplies and equipment
Participate in operational briefings and debriefings during a response with the logistics team
Complete necessary paperwork or data entry as required for reports and tracking

Responsibility 2. Carry out inventory, warehousing and stocks management requirements

Ensure adequate stock when opening site, maintain appropriate level of stock during response and complete a close of operation inventory/reconciliation
Observe routine precautions in the handling of goods, materials and equipment including use of required personal protective equipment and hand hygiene
Maintain an accurate inventory, provide daily stats or any other data required by the operation
Maintain inventory logs, statistics and financial documentation, as required
Coordinate with logistics service providers to store and ship goods
Track and receive shipments from suppliers, making note of any discrepancies or damage
Communicate, report on the progress of the provision of inventory services to the SCL Supervisor
Complete necessary paperwork or data entry as required

Responsibility 3. Assists with transport required to support the operation

Supports the transportation service unit:
Monitors safety considerations for vehicles, inspections, record maintenance
Supports the dispatch and tracking of CRC and rental vehicles
Participates in the shipping of goods and transfers between sites locations, including driving people and inventory to and from site

Assists with the demobilization of the fleet
Maintain logs, statistics and financial documentation, as required
Communicate and report on the progress of the provision of transportation services to the SCL Supervisor

Responsibility 4. Planning and Preparedness

Participate in SCL team member orientation & training
Assist in sourcing suppliers, creating new agreements for goods and services needed for operations and updating the contact information in the suppliers tracking sheet
Contribute to ensuring response supplies are properly stocked, available and conducts inventory reviews as required
Integrates volunteer resources within the scope of responsibilities, as required
Contributes to a healthy and safe working environment
Performs other duties, as required
Skills Required: QUALIFICATIONS

The incumbent must have the commitment to the Fundamental Principles of the Red Cross Movement and model the core competencies of the CRCS: team excellence, service excellence, accountability and results focused.

This position requires a satisfactory Canadian criminal record reference check and vulnerable sector check
This position requires a valid Drivers License and a satisfactory Drivers Abstract

EDUCATION AND EXPERIENCE

This position requires completion of post-secondary education in a related field and or a minimum of one year of work-related experience in logistics, procurement and/or supply chain management, or an equivalent combination of education and experience.

KNOWLEDGE

Computer literacy: Microsoft Office Programs (Excel, Word, Outlook)
Knowledge of procurement, transportation, warehousing or distribution an asset
Understanding of Red Cross role in disaster response, relief and recovery an asset

SKILLS AND ABILITIES

Language requirements vary - must be able to deliver services as appropriate in English or French
Customer Service Skills - Excellent interpersonal skills, including handling interactions with colleagues, suppliers, and the public
Communication skills - verbal and non-verbal cues, active listening, clearly able to explain self and confirm understanding from others
Remains calm during a crisis - Don't allow emotions to get in the way, don't take things personal, stay positive, respond decisively and take accountability
Ability to work well within a team - share information, be helpful, respectful, approachable, build strong relationships
Attention to detail - accuracy in completing forms, giving information
Dependable - Timely, takes initiative and ownership of work, completes tasks with little supervision
Ability to lift and carry goods weighing up to 50lbs or assist in carrying goods weighing up to 80lbs
Ability to climb stairs, as well as transition frequently in and out of a vehicle
Certification in standard or emergency first aid, or willingness to complete
This position requires a successful Canadian criminal record check. The Canadian Red Cross Society is an equal opportunity employer.
Skills Gained/Related Careers:
Age: 18-30, 31-54, 55+
Time Commitment: Daytime, Evening, Weekend
WORKING CONDITIONS Potential for responding in disaster areas, as well as difficult and unstable conditions (environmental, physical, social, etc.) and uncomfortable conditions (noise, odours, smoke, humidity, vulnerable clients). Working in these stressful rapidly, changing environments with limited information to make decisions can have the potential to affect the physical and psychological state of the responders on site Potential for basic or hardship living conditions/accommodations The incumbent may need to stand for several hours Ability to respond during non-traditional hours (i.e. late night or weekends) and long hours of work in a demanding context Ability to be on-call when scheduled, as required Ability to respond in local community (3 days minimum) and outside of their community (10 days minimum) Personal protective equipment will be supplied, as required
Location of volunteer opportunity: Winnipeg
Does opportunity require a criminal record check? Yes
Will cost be reimbursed? Yes
Does opportunity require a child abuse registry check? Yes
Will cost be reimbursed? Yes
Opportunity is available to candidates that: General Populace
Organization will provide: A letter of reference
Certificate of recognition
Evaluation
Supervision
Training/Orientation
How to Apply: Online: trr.tbe.taleo.net/trr01/ats/careers/apply.jsp?org=CRCS&cws=56&rid=4768
Closing Date: Jan 31, 2020